Traditional conferences

Room requirements

• usually one big room for plenary (500)
• many not that big but still big enough rooms for talks (200 each?)
• video projector in every room
• best: audio amplification in every room (with possibility to retrieve the signal for recordings)
• best: good lighting system for showing both well: speaker and slides
• good wifi reception for masses of people
• even better: cable bound network

Catering requirements

• usually lunch, various coffee breaks
• Conference Dinner?

Planning requirements

• Call for Papers/Talks with deadline
• Searching for keynotes (travel costs involved)

• usually many extensions of the deadline

• printing of conference brochure with talk list (costs)
• running after speakers for submitting the talk material and abstracts
• maybe handling of special fees for speakers (helping with travel costs?)